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Event,Wine

Wedding wine lists for the summer ~ How much to buy?

[Pictured: My daughter and son-in-law, Melanie and Heath Hoffman at Pacific Star Winery exchanging their vows.]

Occasionally I am asked for help, and this is one of the questions that comes up… especially in the spring.

Always the big questions are, “How much wine is enough, and what’s a great value wine? We’re on a tight budget, but we want to take care of our guests.”

Especially for this time of year; this is a good post for not only weddings, but also for showers.

~ Think One (1) Bottle per Person ~

Safe start with Champagne for 100 guests:

  • There are six (5) full glasses of sparking per bottle ~ 5 pours / 1 bottle of any bubbly
  • Simple number of guests ~ 100
  • One glass of bubbly per person ~ 100 people divided by 5 pours/bottle = 20 bottles of any sparkling wine
  • Buy two (2) cases of bubbly
    • You’ll be all set for not only the Toast
    • You’ll also have some left over for your guests who love bubbly

One bottle per person = 100 bottles of wine. Take away your two cases of bubbly above (24 bottles), and you still have 76 bottles to go, or six more cases to buy.

Summer weather for a four hour reception.

  • There are five (5) full glasses of wine per bottle ~ 5 pours / 1 bottle of either white or red
    • Four (4) cases of White wine
      • Two Chardonnays (the most popular white wine in the world)
      • Two Sauvignon Blanc (another safe bet)
    • Two (2) case of red
      • One of Cabernet (most popular red in the world)
      • One of Merlot (another safe bet)

If you believe that this wedding reception has the potential to go longer than planned, you might want one more case of wine, split 50/50 between white and red.

And… if you want it to break up the party early, don’t buy more wine after your initial purchase; because once the wine is gone, the guests soon follow.

If you have a reception location with limited time on it, this takes the nervousness away from guests not wanting to leave on time. Just don’t provide unlimited wine and/or spirits.

~ The wine I would recommend to anyone ~

Criteria: A great value wine

Yes, this wine belongs to one of my clients. This is why I know so much about it and love the wine on a personal level. I don’t represent brands that I don’t believe in… And, sometimes it has nothing to do with the wine. Sometimes it has to do with the company’s principles that don’t mesh with mine. This wine, I’m happy to tell you has passed every test of time, and was the wine chosen for my daughter and son-in-law’s wedding, along with Pacific Star’s.

Most young couples need to stretch their budgets, and so do their parents, when the house is filled with girls…

Price being very important, this is the primary reason for this recommendation. I’m also very happy to enjoy this wine everyday as my “house” wine ~ many restaurants know this to be true, too.

Oak Grove wines are always a safe bet. While this wine is one of my clients’ wines, I wasn’t trying to make a sale, as much as recommend a wine that I knew to have several very important factors:

  • Retails for $8.00/bottle
    • That’s $96.00/case of wine times 6 cases
      • $576.00 ~ for wedding wine for 100 people
      • $5.76/head ~ without taking bubbly into account, don’t forget
    • Ask your retailer for a quantity discount
      • 10 percent will save you $58.00
      • $518.00, or $5.18/head
      • $5.18 for five glasses of wine per person ~ this is a bargain
  • Oak Grove is available nationally
  • The quality is in the bottle, every single vintage.
    • I’ve been working with this wine for almost five years, and know it really well
    • Every single vintage has had GOLD medals, and BEST BUY or BEST VALUE from Wine Enthusiast and/or Wine Spectator
  • The wine is in perfect balance
    • It has a trusted source for beautiful fruit
    • Value to quality ratio makes it a great bargain
  • The packaging is really classy and speaks well for the purchaser
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8 Responses to “Wedding wine lists for the summer ~ How much to buy?”

  1. Beautiful photo !Excellent post.

  2. Good info Jo! People may have a hard time deciding on how much wine to buy for a wedding or special occasion.

  3. Loweeel says:

    Jo, how timely! This is definitely something I’m struggling with right now.

    Just one question — does this also assume that there will be a stocked bar (and/or beer?) or just that wine will be the only alcohol served?

  4. Jo Diaz says:

    Beer can also be brought in, Lowell, but this configuration will do for a three to four hour reception without anything else. If there’s not an open bar, people tend to take it slowly… Beer and alcohol pushes up the energy.

  5. Jo Diaz says:

    Lorrie, it’s very hard to do. Any event, a bottle per person. Some won’t drink at all, others will drink someone else’s share, but one bottle per person over three to four hours… that’s five glasses of wine…. And NEEDS to be enough, if they’re driving home.

  6. These are valuable advice. Now I have an idea of how much to buy. My friend will be getting married next month and I am helping her with the preparation.

  7. I’m getting married in September and I still never know how much is too much when it comes to wine and bubbles! Thanks for the advice!!!

  8. Jo Diaz says:

    Happy to help, Monique. Have a lovely wedding. What a joyful day it will be!

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